Regulatory Change Management

Turn regulatory change into
business advantage.

Xtract detects regulatory change, assesses requirement by requirement how it affects your business, shows risks and opportunities, compares response options, and supports execution through to evidence.Xtract detects regulatory change, shows how it affects your business, compares options, and supports execution through to evidence.

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See How Xtract Works

For compliance, legal, tax, customs and business teams – in every industry.Decisions and approvals stay with your teams.

The business problem

The cost reaches beyond compliance.

One regulatory change can alter operating procedures, systems and investment decisions. Xtract keeps those consequences connected.

Regulatory exposure

Identify affected activities, obligations and the evidence needed to address them.

Repeated work

Connect research, internal coordination and past decisions instead of rebuilding them for every review.

Missed opportunities

Compare lawful alternatives, implementation costs and the value of acting at the right time.

The control loop

A control loop, not a one‑off project.

From a regulatory change through decision and execution to evidence – and back again as soon as a rule verifiably changes.

01
Understand
Source and company context: which entities, products and processes are affected.
02
Compare
Response options with cost, value and residual risk.
03
Approve
Your team decides and approves a versioned plan.
04
Execute
Assigned work packages with the evidence they require.
05
Revalidate
When a rule verifiably changes, Xtract re-checks closed cases – your team decides on the next round. Validated evidence flows into your company documents, so the next case starts with more knowledge.

Sample case

One case. All the way to proof.

From finding to decision to evidence – on a fictional example.

Xtract Group / DEMO-REG-001

Control a revised work instruction across three sites.

Decision required

01 / What happened?: An internal review found three sites using different revisions of the training-record instruction. One version does not require the instruction revision to be recorded.
02 / Why does it matter?: The central team cannot consistently show which approved instruction employees were trained against. The same control must be demonstrable across the affected scope.
03 / What if we do nothing?: The finding remains open. Records may need reconstruction and training may need repeating.
04 / What should we decide?: A controlled rollout approach, for example one central release with site-level implementation and independent verification.

Strategic decision

Compare the options. Before committing resources.

Management needs the reasoning behind a recommendation. Compare regulatory coverage, implementation and recurring effort and residual risk alongside potential business value.

A separate implementation plan for every option
Visible assumptions and value calculation
Human approval before execution

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Criterion	Central release	Local procedures
Affected documents	one	one per site
Rollout	coordinated	per site
Effort	lower	higher
Financial benefit	not quantified
Approval	authorized person required

Illustrative scenario.

Execution

From decision to evidenced execution.

Every requirement gets a work package with tasks, owners, deadlines and the evidence that proves closure.

DEMO-REG-001 / Plan

Central release

Requirement
R1 One approved instruction with a named owner
Work package
WP1 Approve central instruction
Document owner
Evidence
Redlined draft and change log
Requirement
R2 Acknowledgement at all sites, revision in training records
Work package
WP2 Roll out and reconcile
Site manager
Evidence
Site acknowledgements, reconciled training register
Requirement
R3 Independent review before closure
Work package
WP3 Verify and close
Independent reviewer
Evidence
Review report

Fictional example, continuing the sample case. The plan applies only after approval.

Evidence

"Done" is not enough.

Evidence is filed on the case and linked to the original requirement. An authorized person decides whether the action is complete.

Evidence filed on the case
Linked to requirement and decision
Closed only after approval

Xtract VaultSample records

Work-instruction training record
DOC-02 · v2
Uploaded
Management decision
DEMO-REG-001
Approved
Site acknowledgements
SITE-01 / 02 / 03
Linked
Independent review
Scope and version
Open

AI with clear responsibilities

Agents prepare. Authorized people decide.

Seven roles work on the same case. Each answers one question – your team makes the decision.

01
Source & change
Which rules could apply to us?
02
Relevance
Is a full assessment worth it?
03
Domain
What does each requirement demand?
04
Risk
How exposed are we?
05
Action
What has to happen, with which evidence?
06
Verification
Do sources, dates and reasoning hold up?
07
Insight
Is the case ready for a decision?

Functional roles, not seven separate models. Your team sets owners and deadlines.

Data protection & security

Your data stays in the EU – and with you.

Data and AI in the EU

Application, database and storage run in Microsoft Azure data centers in Frankfurt. AI processing only via Azure OpenAI in the EU Data Zone.

No training on your data

Your data is not used to train AI models – neither by us nor by Microsoft.

Separate tenants

Access only for members of your organization. Encrypted in transit and at rest.

Audit trail per case

Tamper-proof record of every decision, approval and piece of evidence.

Questions & answers

Before we talk.

What does Xtract do?

Xtract connects regulatory change to your company: what affects you, which options exist, what is decided and how it is implemented. Every step stays traceable through to the evidence.

Is this only regulatory monitoring?

No. Detecting change is the entry point. It continues with comparing options, management approval, work packages with owners and deadlines, and the evidence filed on the case.

Does AI make our decisions?

No. AI supports analysis and recommendations. Authorized people remain responsible for material decisions, approvals and the release of implementation. Sources and assumptions stay visible.

Will every case produce savings?

No. Some cases require an investment or a control change without a measurable saving. Xtract shows effort and potential benefit separately so you can decide on solid ground.

Which industries and departments is Xtract for?

Xtract applies the same logic from decision to execution in every industry. Tax, customs, legal, compliance, HR, finance, IT, quality and operations work on one shared case. Sources and company context are agreed for each deployment.

What do I need to do to get started?

You describe your company once in the Company Twin: entities, sites, products, processes, markets and responsibilities. Xtract assesses every change against that picture.

Where does Xtract stand today?

Xtract runs as a closed beta with selected companies. A demo shows you the platform; the waitlist lets you know when more places open up.

Next step

See Xtract in a demo.

We walk you through Xtract on a sample case – from finding to decision to evidence.